What You Need to Know About Your Hotel Renovation Schedule

What You Need to Know About Your Hotel Renovation Schedule

Every hotelier wants their FF&E to deliver as planned during a hotel renovation project so they can complete installation, put guestrooms back into inventory, and begin generating room revenue again. But not all renovation projects go according to plan. 

A successful hotel renovation requires both careful planning and coordination of many moving parts. Every project is unique, but it is possible to anticipate key variables that can affect the timeline. Effectively managing them with proper preparation and the right partners can help you enjoy a smoother renovation and a better outcome. 

Factors That Can Create Delays 

The interior design and brand submittal processes often require more time than hoteliers initially expect. Line drawings need approval before manufacturers can begin production, which can add weeks to delivery timelines. Brand reviews vary between flags, each with its own requirements and review phases, and some are more streamlined than others. Model rooms, though essential for many brands, often extend timelines, particularly when dealing with smaller production runs that can delay the overall installation schedule. 

Beyond the more standard processes listed above, other external and less predictable factors can significantly add to renovation timelines. Bad weather, port congestion, or other supply-chain related issues can occur and prolong time in transit. Fabric lead times can be lengthy and affect when seating, window treatments, and some casegoods will arrive. Unforeseen site conditions discovered during early-floor renovations can also create unexpected challenges. 

The variables mentioned above make vendor selection particularly crucial. It’s important to work with experienced procurement providers and manufacturers you trust to perform, spot problems before they occur, and jump in to help keep your project on schedule when the unexpected arises. 

Success Through Preparation 

Thorough preparation can help prevent costly delays later in the project. For example, doing the legwork to understand existing conditions is a vital part of planning. You’ll want to know what the subwall is made of in advance to avoid a surprise that causes delays with hanging items or window treatment installations. 

It is wise to invest in architectural drawings and documentation from an experienced hospitality designer such as ID Studio to ensure that electrical component locations are compatible with the new product placements. Furthermore, casegoods need proper orientation for room layouts, and all these details must align with brand standards and practical functionality. 

The model room process provides valuable insights before placing full-volume orders that can prevent issues during full project implementation. While this additional step may seem time-consuming initially, it often prevents costly mistakes and delays during the main renovation phase. 

The Role of the Procurement Team 

Hiring an experienced procurement team such as Innvision helps hoteliers navigate these complex scheduling challenges effectively. Your procurement partner should have strong relationships with reliable vendors who consistently perform and respond quickly when issues arise. Innvision’s comprehensive, hands-on approach includes detailed delivery reports to track shipments and responsibility matrices to clarify who is purchasing which items so nothing falls through the cracks. 

An experienced procurement provider will work closely with general contractors to align purchasing responsibilities and scheduling timelines. This collaboration, combined with extensive procurement experience, are the keys to identifying and addressing potential pitfalls before they impact the renovation schedule. Innvision facilitates coordination between all stakeholders – from brand representatives and GCs to designers, ownership teams, and architects. 

In any hotel renovation, schedule risks abound. But when partnering with Innvision and ID Studio, your trusted procurement and design authority, you have a guide who understands the intricacies of hotel renovations and actively works to keep your project moving forward efficiently.  We anticipate potential challenges, develop proactive solutions, and maintain clear communication throughout the entire process.  

To learn how Innvision and ID Studio can support your next hotel renovation project and help you maintain an efficient schedulecontact us.