When your brand issues a Property Improvement Plan (PIP), you must apply the necessary changes in a timely manner. Otherwise, you’ll risk losing the brand flag or having to pay a hefty fine to the franchise. The average PIP deadline is anywhere from 18-20 months and may include anything from resolving immediate health hazards to implementing new furniture requirements.
By sending your PIP to an FF&E specialist early in the process, you give yourself the best chance to meet all the mandatory updates within an appropriate time frame.
What Hoteliers Need to Do When They Receive a PIP
Step 1: Consider the Costs
There’s no set price point for a PIP and expenses will vary greatly depending on brand specifications and project timeline. The best way to keep your costs at a minimum is to research various purchasing specialists and submit a copy of your PIP to get an idea of what each provider charges for the necessary improvements. There are a myriad of procurement companies available, so save yourself valuable time by first reaching out to your brand for a list of recommended or approved providers.
From there, you’ll want to compare the quotes you’ve gathered with the quality of service those firms will be able to provide. Your research should not only consist of budgetary factors but also include whether or not a company will produce the desired results within that budget.
Step 2: Gather a Team
After completing diligent research, it’s time to make an informed decision and select a procurement company and general contractor. In some cases, it may also be necessary to hire a designer depending on how extensive the PIP scope requirements are. A hotel interior designer is particularly useful for PIPs without a true program or prototype design to guide the changes.
Your chosen team of experts will then work together to meet deadlines while staying within your budgetary needs, determining the exact FF&E and finishes needed to complete the PIP. The procurement provider, contractor, and designer should always remain in constant communication so that the whole team is on the same page throughout the project.
Step 3: Put a Plan in Action
Once you’ve assembled your team, they will work together with you to implement a detailed plan for product arrivals. Your schedule will be based on not only when you’ll need your products to arrive, but also in what order they should show up based on the overall project schedule. It’s important to take into account both the required start date for installation as well as the install completion deadline. Once the plan is established, you and your team will confidently begin the FF&E process.
All hotels, no matter what the brand, undergo renovations over the years to keep their property up to brand standards and promote the best possible guest experience.
Working with a seasoned FF&E procurement provider is the best way to ensure these changes are made on time and within budget without sacrificing quality. Contact our team today for your property improvement plan needs.