designing hotels for staff needs

When designing your hotel, there’s far more than impressive aesthetics and enjoyable guest experiences to consider. For a property to run smoothly, staff needs and operational efficiency must also come into play in your design schemes.

Space Planning

Both the placement of FF&E and the overall layout of your property will have a major impact on your staff. It’s important to keep guest and staff circulation, as well as accessibility, in mind when choosing where your hotel furniture will go. If you place headboards and beds too close to a side wall, then housekeeping will have difficulty changing bedding and vacuuming floors to give your guestrooms a thorough cleaning.  

Your hotel should have sufficient space available for operational needs. You’ll also want to keep these working areas near the locations they service. For example, a hotel restaurant, kitchen, and food storage area that is too far away from public spaces they service will result in frustrated employees and a longer wait on food for guests.


Your materials selections can either make your hotel more durable or require frequent replacements due to wear and tear. Casegoods made of kiln-dried solid wood hold up better than engineered wood products such as particle board. In terms of flooring, however, wood is not quite as durable. Tile or LVT, which has options available to mimic the warmth of wood, are better choices for withstanding heavy foot traffic. 

To extend the lifespan of your FF&E products, fabric selections should have a stain resistant treatment and moisture barrier to account for inevitable spills. You’ll also need to ensure that fabric on your furniture meets or exceeds the number of double rubs required by your brand so that it holds up well over time.

Color and Pattern

Walls and flooring in high traffic areas such as hotel corridors should account for the more intense usage they will see from both guests and employees. Texture is a great way to disguise knicks from housekeeping carts and luggage bumping into the walls, so you don’t have to frequently repaint to keep things looking fresh. Dark colors and busy patterns will make dirt and stains less noticeable on flooring and other fabrics, as well.


With guests and staff alike frequently using utilities, hotels can quickly rack up hefty utility bills. Choosing low-flow plumbing fixtures like showerheads and toilets that limit water supply are an easy way to cut down on your water expenses, while certain light bulbs such as compact fluorescent lights or LEDs can lower your electrical energy usage. 

Architecture can also come into play in saving on your hotel’s energy. Consider your property’s local climate and the sun in terms of HVAC and lighting. Large insulated windows on the facade of the building can reduce electrical light usage and heat gain from the sun during the day while still maintaining beautiful outdoor views. If your property has a particularly warm location, have your guestrooms face west so they get less direct sunlight and don’t need as much A/C to cool them. Fewer windows and solar shades are other options to minimize the amount you spend on air conditioning. 

While it’s imperative to the guest experience that your design scheme create the right look and feel, you should always consider functionality. Innvision Hospitality’s procurement experts work closely with our in-house design studio to implement impressive hotel design that works well for guests, hoteliers and their staff. Reach out today to learn more about the interplay between form and function and to reap the benefits of our end-to-end design and procurement services!