All hotel projects have many moving parts and pieces, timelines, and details to consider. Once you add in the uniqueness of each property with the different requirements of each hotel brand, a hotel renovation or new build becomes a complex undertaking. With this in mind, a hospitality procurement consultant is your “go-to” advisor whose job it is to ease the burden on you.

Procurement consultants keep communication flowing, coordinating with designers, brand representatives, general contractors/installers, FF&E manufacturers and freight carriers so that all parties are on the same page and executing cohesively as planned. Among other things, procurement consultants work to ensure accurate building plan specifications and the scope of work for delivery, staging, timing, and installation. They will also process delays, damages, or additional product quantities.

If you are planning a hotel project, your procurement consultant will need a few essential details before you can begin working together.

What Your Hotel Procurement Consultant Needs

• FF&E Budget Allocation & Restrictions—When your procurement consultant knows your budget, they can work with you to create your desired result at the right price by making informed product recommendations. Without this information, FF&E professionals are forced to guess when making product selections, which leaves room for delays and frustration.
• Project Time Line & Target Completion Date—If there’s a timeline and completion goal, especially as it relates to the GC’s construction schedule, let your procurement consultant know so they can plan accordingly and let you know of any possible timing challenges ahead of time.
• Open Communication Between All Participants—It’s imperative that everyone on your team be connected and on the same page throughout the project. Ensure everyone has each other’s contact information and encourage open lines of communication. Innvision procurement consultants host a kick-off call early in a project with all stakeholders to establish this connectivity.
• Bi-weekly or Monthly Project Management Calls—These are essential to keep everyone informed of the project’s current status and update the team on any delays that may impact delivery and installation schedules.
• Expectations of Procurement Consultant Responsibilities—Be crystal clear and communicate everyone’s roles and responsibilities to ensure nothing slips through the cracks. Innvision procurement consultants use a responsibility matrix in the early stages of a renovation or new build to facilitate discussion and create clarity on who is handling which items.