Installing hotel FF&E

From product damages to costly upcharges, much can go wrong when it comes to furniture, fixture, and equipment (FF&E) installation.

Use the following guidelines to make sure your property is fully prepared for the installation process.

Must-Know FF&E Install Tips

Choosing a Start Date

When it comes to installing FF&E, there is such a thing as starting too soon. Beginning installation while construction is still underway will result in the following problems:

  • Risk of damage. With heavy foot traffic, there’s an increased likelihood that one of the many people working on your hotel will scuff or even break pieces as they move throughout the property. Even final paint touches could pose a problem if items are placed near the walls before the coat dries.
  • Difficult install path. Stray toolboxes and other construction items can block your hotel’s natural pathways and make the transportation of FF&E items far more complicated. Functional aspects of your unfinished property can also have an impact. If installation begins before you have a working elevator, in addition to delays, installers will have to find an alternative route and will upcharge you for ‘stair carry.’

As a rule of thumb, it’s best to wait until you’ve completed 98% of your property’s construction to begin the install process.

Know the Scope

If you choose to outsource your installation to a professional, it’s important to note that not all items fall under their purview. Standard FF&E items will be taken care of by your installer, but certain products require general contractor installation.

For example, a professional FF&E installer will be able to install a bathroom vanity, but for the sink to function, a plumber will need to connect the pipes and water lines. Other contractor products include carpet, tile, millwork, and electrical and plumbing items.

An Orderly Plan

Properly sequencing an installation is critical. Every installation should start on the top floor and work down to the lobby. You should install public area FF&E last so that you don’t risk accidentally bumping or damaging items when transporting the other furniture, fixtures, and equipment to different floors.

Smart Storage

One of the most common pitfalls hoteliers experience during FF&E installation is lack of preparation for storage. If you don’t have enough space on your property to store your products properly, you may resort to stacking items, resulting in breakage.

Aside from space, it’s important to consider what storing conditions your FF&E requires. Certain product finishes may be affected by cold weather, and you’ll need to place upholstered goods somewhere they won’t get wet. While warehousing is the most expensive storage option, it provides the safest environment for all your products.

Having trouble deciding between warehousing and just-in-time delivery? Read on to discover the advantages and disadvantages of each.

Why You Need a Professional

You must complete FF&E installations to spec, and most general contractors do not have the proper industry knowledge to understand the  nuances and complexities of a hotel install.

An experienced installer will follow detailed drawings that clearly outline where each item should go, making the margin of error for installation as small as possible. While some hoteliers may see outsourcing their FF&E installation as an unnecessary expense, by working with an installer who knows what they’re doing, you can rest assured nothing will go awry throughout the install process and end up saving more in the long run.

Are you ready to begin FF&E installation for your property? Contact Innvision Hospitality today! Our expert design and procurement consultants will guide you through your entire renovation or new construction project.